Visitor Management System for Modern Workplaces
Every visitor who enters a site should be recorded and managed securely. Sensor Access Technology Ltd. provides a structured and integration-ready visitor management system (GP10-VMS) that helps organisations register, monitor, and manage visitors in real time. The system allows digital sign-ins, automatic badge printing, and accurate visitor tracking to support consistent oversight and controlled access.
Our visitor management software offers configurable workflows and data fields to align with different security requirements and compliance expectations. Used by offices, factories, and public facilities across Europe, Africa, the Middle-East and South-East Asia, it enables clear, centralised visitor control while supporting safe and efficient site operations.
A Smarter Way to Manage Every Visitor Interaction
Managing visitors does not need to add complexity to daily operations. Our visitor management system supports a structured and efficient process for handling visitor entry, movement, and departure, helping organisations maintain clarity and security throughout each visit. Built to integrate easily with existing access control and installed systems, it fits securely into current site environments without demanding additional hardware disruption.
Visitor Registration
The visitor management software makes check-in consistent and streamlined. Visitors can register their details on a terminal or tablet, read and sign your building’s policy digitally, and instantly receive a printed badge or QR code for identification.
Each badge includes:
The visitor’s name
A photo
The date and time of the visit
Any other relevant information
Bluetooth credentials can also be sent to a visitor’s phone, allowing controlled, contactless entry to authorised areas through compatible access integrations.
Notifications
Managers or administrators are notified of a visitor’s arrival via email, text, or other supported communication methods. Additional notifications can be triggered as the visitor progresses through predefined stages of their visit, such as completion of a meeting or exit from the building.
The visitor management system software is fully integrated with the Sensor GuardPoint10 Software, so visitors can only reach authorised areas within the building.
Evacuation and Emergency Plans
GP10-VMS records all visitors currently on-site. This helps you quickly account for everyone during an emergency. During fire drills or evacuation events, the system provides accurate, real-time information on who’s inside the building. Our mobile fire muster app makes it easy to confirm everyone’s safety and maintain compliance with evacuation procedures
Visitor Data Collection and Reporting
The visitor tracking system records important details such as check-in times, visit frequency, and peak hours. This data can be analysed to improve operational performance and resource planning. Easily generated reports provide clear visibility into visitor trends and patterns, supporting audits, forecasting, and informed daily decisions
Customisation
Every business is different, and GP10-VMS adapts to your needs. You can customize the sign-in process, screen design, and data fields to match your security requirements. Administrators or installers can define what data is collected, how it is displayed, and how it aligns with site policies, ensuring consistency across all locations.
Visitor Pre-Registration
With our online visitor management system, visitors can be added before they arrive, allowing faster and more secure check-ins. Pre-registration allows for background checks, automatic credential creation, and smooth entry on the day of the visit. It saves time for both staff and visitors, improving safety and productivity at every stage of the process.
Upgrade Your Visitor Experience
Make every visit smooth from the moment your guest walks in. With our visitor management system software, you can simplify sign-ins, save time, and give every visitor a professional welcome.
Save time
Add visitor details before they arrive and let them check in quickly without long queues or paperwork.
Automate arrivals
Automate badge printing, policy acknowledgements, and host notifications so your front desk can focus on people, not processes.
Stay compliant
Maintain privacy and compliance with secure visitor data handling that meets GDPR and other international standards.
Personalise every interaction
Customise screens, languages, and branding to reflect your organisation’s identity and create a consistent, professional experience at every site.
What Makes Our Visitor Management Software Different
Our office visitor management system helps organisations make workplaces safer and more organised. It also creates a smoother experience for both guests and staff. All deployments are carried out through accredited installation partners, ensuring reliable setup and consistent operation.
Secure and effective visitor control: Manage every guest digitally to minimise the risk of unauthorised entry and strengthen on-site security.
Accurate visitor records: Keep a clear, real-time log of everyone entering or exiting your facility, ready for audits or emergency checks.
Improved building security: Integrate simply with your access control systems to manage permissions for each visitor.
Lower administrative work: Automate check-ins, badge creation, and reporting to save valuable time for your team.
Compliance and accountability: Maintain detailed digital visitor histories that support safety standards and regulatory requirements.
Data Privacy & Compliance
Protecting your visitor’s information is just as important as managing their access. Our cloud visitor management system is designed with data security at its core, helping organisations meet privacy regulations. All visitor records are stored securely and can be managed according to your data retention policies. You decide what information to collect, how long to keep it, and who can access it. With controlled permissions and encrypted cloud storage, GP10-VMS offers compliance and peace of mind for both you and your visitors.
Frequently Asked Questions
1. Can the visitor management system work without an internet connection?
Yes. GP10-VMS can operate in offline mode, allowing visitors to sign in even if the network is temporarily unavailable. All records are automatically synced once the connection is restored.
2. Is GP10-VMS compatible with existing access control or security systems?
Absolutely. Our visitor access management software integrates easily with GuardPoint10 and other major access control systems. Installers can incorporate it into broader security networks using standard integration methods. This creates a common platform for visitor tracking, monitoring, and building security.
3. How long is visitor information stored in the system?
That is entirely up to the user. You can define how long data is kept based on your internal policies or compliance requirements. Once the retention period ends, information can be automatically deleted or archived securely.
4. Can GP10-VMS handle multiple sites or buildings?
Yes. The Installers can incorporate it into broader security networks using standard integration methods. The cloud visitor management system supports multi-site access, so you can manage multiple buildings or offices from a single dashboard. It is ideal for global companies that need consistent visitor tracking across different locations.
